Qualifying Provider Handbook

Please click here access the Qualifying Service Provider Handbook

 

Click here to be taken directly to our Qualifying Provider application.

When do UFA applications open for eligible schools? Is there an application window?

Applications for schools and providers will open on February 1. There is no window; applications are accepted on a rolling basis. Qualifying schools and providers do not need to reapply annually to remain in the program. All certifications or licenses must be updated as needed.  

 

Click here to be taken directly to our Qualifying Provider application.

What does a private school need to have ready to apply?

This answer depends on the type of school that you are.

Private schools with an enrollment of 150 or more students must provide: 

  • A federal employer identification number
  • Tuition and fee schedule 
  • School name, address and website 
  • Parent point of contact information
  • An agreed upon procedures engagement conducted by independent licensed certified public accountant OR an audit report that: (A) a licensed independent certified public accountant conducts in accordance with generally accepted auditing standards; (B) presents the financial statements in accordance with generally accepted accounting principles; and (C) audits financial statements from within the 12 months immediately preceding the audit

Each private school must sign an attestation agreeing to the rules and requirements of the Utah Fits All Program. 

A private school that enrolls 150 or more students is not eligible to receive scholarship funds if the private school requires a scholarship student to sign a contract waiving the scholarship student's right to transfer to another qualifying provider during the school year or the audit report contains a going concern explanatory paragraph; or the report of the agreed upon procedures shows that the private school does not have adequate working capital to maintain operations for the first full year.

 

Private schools with an enrollment of fewer than 150 students must provide:

  • A federal employer identification number
  • School name, address and website
  • Parent point of contact information
  • A tuition and fee schedule 

Each private school must sign an attestation agreeing to the rules and requirements of the Utah Fits All Program. 

A private school that enrolls less than 150 students is not eligible to receive scholarship funds if the private school requires a scholarship student to sign a contract waiving the student's rights to transfer to another qualifying provider during the school year.

 

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What audit document do I need to provide? How current should it be?

Schools that enroll 150 or more students are required to upload ONE of the following documents to meet the audit requirement:

  • Audit (6/30/23 is sufficient; 6/30/22 will be considered outdated)
  • Recent Annual Review (6/30/23 is sufficient; 6/30/22 will be considered outdated)
  • Agreed Upon Procedures Engagement (The checklist can be found here or in the application - see link below).

Click here to be taken directly to our Qualifying Provider application.

What does an LEA need to have ready to apply?

A Local Education Agency (LEA) must provide: 

  • A federal employer identification number
  • The LEA's service location address and contact information
  • A description of each program or service the LEA proposes to offer to scholarship students and the cost associated with each program and service
  • Any other information as required by the program manager

An LEA must attest that they comply with the antidiscrimination provisions of 42 U.S.C. Sec. 2000d and must attest and acknowledge that while using the scholarship funds, a scholarship student may not enroll in the LEA, and that the LEA does not receive WPU funding related to the student's participation with the LEA, and that a scholarship student does not participate in a course or program at the LEA except in accordance with the agreement described in this Subsection (5)(c) under the program.

An LEA is not eligible to receive scholarship funds if the LEA requires a public education system scholarship student to sign a contract waiving the student's rights to transfer to another qualifying provider during the school year or the LEA refuses to offer services that do not require LEA enrollment to scholarship students under the program.

 

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Is an out of state school eligible to apply?

 

Yes. There is no requirement for a school to be located in Utah in order to be eligible. Schools may offer in person, virtual or hybrid services to scholarship students. 

 

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Is a private school required to administer a standardized test in order to apply?

No, a private school that does not already administer a standardized test will not be required to administer one in order to participate in the UFA Scholarship Program.

If a private school already administers a norm referenced test, the scholarship student is responsible for submitting proof of testing to ACE Scholarships.

Any entity administering an assessment described to a scholarship student in accordance with this section may not report the result of or any other data pertaining to the assessment or scholarship student to a person other than the program manager, the scholarship student, or the scholarship student's parent.

*Please note that a scholarship student is not required to be administered an assessment in order to remain eligible for the UFA Scholarship Program. Instead, they may submit a portfolio (please see relevant FAQ).

 

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If a private school administers a norm referenced test, is the school required to provide test scores to ACE Scholarships on behalf of a student?

If a private school administers a norm referenced test, the scholarship student is responsible for submitting proof of testing to ACE Scholarships.

Any entity administering an assessment described to a scholarship student in accordance with this section may not report the result of or any other data pertaining to the assessment or scholarship student to a person other than the program manager, the scholarship student, or the scholarship student's parent.

*Please note that a scholarship student is not required to be administered an assessment in order to remain eligible for the UFA Scholarship Program. Instead, they may submit a portfolio (please see relevant FAQ).

 

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How will an eligible school know if a student has been awarded a UFA Scholarship?

Each private school may adopt any processes and procedures regarding application for the UFA Scholarship or disclosure of the student’s application status (awarded, waitlisted, etc.) The scholarship student will receive an email notification confirming their application for the program shortly after their application is submitted. Additionally, the student will receive an email notification no later than May 3 informing them of their application status. ACE Scholarships may not share this information directly with the private school.

 

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2.5% Fee information for Direct Pay Vendors Processing

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2.5% Fee information for Direct Pay Vendors Processing
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2-5-Fee-information-for-Direct-Pay-Vendors-Processing
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Can an expense be denied?

Yes. If a member of the UFA Customer Support Team determines that the expense does not meet the criteria for a scholarship expense, the expense may be denied. The parent of the scholarship student will receive an email notifying them of the denial, as well as a notification on their ClassWallet dashboard. If there is an item or service on an invoice provided by a qualifying provider that is not a scholarship expense, a parent will be required to notify the qualifying provider and request a new invoice with any prohibited items removed. The parent of the scholarship student is still responsible for payment of any items or services rendered, and a qualifying provider may request that the parent of the scholarship student pay for these items using an alternative payment method.

 

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Can a private school administer a private scholarship to an awarded UFA scholarship student?

Yes. Though ultimately the decision is the private school's to make, we recommend applying UFA scholarship funds toward the tuition payment prior to any other private scholarship being applied. The private school may require proof of scholarship application, and scholarship award prior to awarding private scholarships to a Utah Fits All Scholarship Student. 

 

Click here to be taken directly to our Qualifying Provider application.