Can a non-profit organization apply to be a vendor?

Yes! 501(c)(3) organizations are encouraged to apply. When applying, you will be asked what your business filing structure is. Please select corporation. 

Is there a deadline for providers to apply by?

No, there is no deadline for providers to apply. Applications are accepted on a rolling basis throughout the year in an effort to adopt policies that maximize the number of eligible service providers available to families. 

Qualifying Provider Handbook

Please click here to access the Qualifying Provider Handbook

 

Click here to be taken directly to our Qualifying Provider application.

When do UFA applications open for eligible schools and providers? Is there an application window? Do providers need to reapply annually?

Applications for schools and providers will open on February 1. There is no window; applications are accepted on a rolling basis. Qualifying schools and providers do not need to reapply annually to remain in the program. All certifications or licenses must be updated as needed.  

 

Click here to be taken directly to our Qualifying Provider application.

What does a service provider need to have ready to apply?

An eligible service provider who is applying as an individual must provide: 

  • A federal employer identification number
  • A list and description of the services offered to a scholarship student
  • A fee schedule for all services offered to a scholarship student
  • Any certification or licensure as required by the services offered, or any other documentation required by ACE Scholarships
  • Contact information and service location (if services are provided in person)
  • Service delivery method (whether services are provided in person, virtually or hybrid) and in what language(s)

 

An eligible service provider who is applying as a business must provide: 

  • A federal employer identification number and business license
  • A list and description of the services offered to a scholarship student
  • A fee schedule for all services offered to a scholarship student
  • Any certification or licensure as required by the services offered
  • Contact information and service location (if services are provided in person)
  • Service delivery method (whether services are provided in person, virtually or hybrid) and in what language(s)

 

Click here to be taken directly to our Qualifying Provider application.

Is an out of state service provider eligible to participate in the UFA program?

Yes. There is no requirement for a service provider to be located in Utah in order to be eligible. Service providers may offer services virtually, in person, or in a hybrid method.

 

Click here to be taken directly to our Qualifying Provider application.

If I am applying on behalf of multiple service locations, will I need to create a separate application for each?

Yes. Separate service locations with the same name, or under the same company will need separate qualifying provider applications. A different, unique email will need to be used for each application. 

 

Click here to be taken directly to our Qualifying Provider application. 

How are providers vetted and approved for the UFA program?

All schools and providers wishing to accept scholarship funds as payment for education related services and materials will need to complete and submit an application for review.

Based on the type of provider and the services being offered, various documentation will be collected to verify the provider’s credentials. For example, a school will be asked to submit an audit report or an agreed upon procedures engagement if they enroll more than 150 students. Schools who enroll fewer than 150 students will be asked for an employer identification number and a business license. Individual service providers who do not have a business will be required to provide proof of credential, license or certification. Only after being approved will the qualifying provider be visible to scholarship families in the digital wallet

Please review the UFA Qualifying Provider Handbook for a full list of required documents.

 

Click here to be taken directly to our Qualifying Provider application.

When will I find out if I’ve been approved as a qualifying provider?

Applicants will be notified of their approval status within 24-48 hours of submitting your application. If an application is submitted as incomplete, the application will be denied, and a new application will have to be submitted.

 

Click here to be taken directly to our Qualifying Provider application.

What may scholarship funds be used for?

A scholarship expense is an expense that a parent or scholarship student incurs in the education of the scholarship student for a service or goods that a qualifying provider provides. The following list describes the approved expense categories. The Utah Fits All Family Handbook includes a list of approved and prohibited expenses in Appendix A. Eligible schools and eligible service providers are encouraged to reach out to an ACE customer service representative if they have questions about services offered

  • tuition and fees of a qualifying provider 
  • fees and instructional materials at a technical college 
  • tutoring services 
  • fees for after-school or summer education programs 
  • textbooks, curricula, or other instructional materials, including any supplemental materials or associated online instruction that a curriculum or a qualifying provider recommends 
  • educational software and applications 
  • supplies or other equipment related to a scholarship student's educational needs 
  • computer hardware or other technological devices that are intended primarily for a scholarship student's educational needs 
  • fees for the following examinations, or for a preparation course for the following examinations, that the program manager approves: 
      • a national norm-referenced or standardized assessment  
      • an advanced placement examination, or another similar assessment 
      • a state-recognized industry certification examination 
      • an examination related to college or university admission
  • educational services for students with disabilities from a licensed or accredited practitioner or provider, including occupational, behavioral, physical, audiology, or speech-language therapies 
  • contracted services that the program manager approves and that an LEA provides, including individual classes, after-school tutoring services, transportation, or fees or costs associated with participation in extracurricular activities 
  • ride fees or fares for a fee-for-service transportation provider to transport the scholarship student to and from a qualifying provider, not to exceed $750 in a given school year 
  • expenses related to extracurricular activities, field trips, educational supplements, and other educational experiences 


Please keep in mind that this list is not inclusive of all allowable categories and expenses and will include any other expense for a good or service that a parent or scholarship student incurs in the education of the scholarship student and the program manager approves. Details about a pre-approval process, where families may confirm the qualification of any scholarship expenses prior to purchase, are forthcoming. 

 

Click here to be taken directly to our Qualifying Provider application. 

Can an expense be denied?

Yes. If a member of the UFA Customer Support Team determines that the expense does not meet the criteria for a scholarship expense, the expense may be denied. The parent of the scholarship student will receive an email notifying them of the denial, as well as a notification on their ClassWallet dashboard. If there is an item or service on an invoice provided by a qualifying provider that is not a scholarship expense, a parent will be required to notify the qualifying provider and request a new invoice with any prohibited items removed. The parent of the scholarship student is still responsible for payment of any items or services rendered, and a qualifying provider may request that the parent of the scholarship student pay for these items using an alternative payment method.

 

Click here to be taken directly to our Qualifying Provider application.

Is there a processing fee for transactions on ClassWallet?

ClassWallet payments for Direct Pay vendors are subject to a 2.5% processing fee. The processing fee applies to the entire payment amount, including any fees that may be assessed to the end user (ClassWallet Account Holder).

 

Amount For Services/ Goods

Total Invoice Amount to User

$1,000.00

Processing Fee*

2.5%

$25.00

*2.5% of $1,000 = $975.00 settlement amount

 

Here is an example of what parents will see when they submit payment to a qualifying provider:

 

Example

 




 

Click here to be taken directly to our Qualifying Provider application.

 

How will a qualifying provider receive payment from a scholarship student’s account? 

Qualifying providers who apply and are approved to accept scholarship funds for payment of allowable expenses are paid through the DirectPay function of ClassWallet, ACE Scholarships’ digital wallet partner. Upon approval to participate in the program, a qualifying provider will receive an email to complete the onboarding process with ClassWallet, including linking a bank account in order to receive direct deposit payments. When the qualifying provider issues an invoice to a scholarship student’s parent, the parent will upload the invoice into their parent portal on ClassWallet, select the provider and initiate payment. A member of the Utah Fits All customer support team will review the transaction and either approve or deny the transaction. Transactions are denied if they are missing any required invoice component, or if they include items or services that are not allowable in the program. Once approved, direct deposit payments take 2-10 business days to settle into the qualifying provider’s account. 

 

Click here to be taken directly to our Qualifying Provider application.

 

Am I eligible to apply as a qualifying provider if my student is a recipient of services?

A parent may not pay themselves for educating their own student. However, if a parent is applying on behalf of a business or organization, it is acceptable for the student to be a recipient of educational services from another employee of the business or organization and purchase those services with scholarship funds. 

 

Click here to be taken directly to our Qualifying Provider application.