Paid invoices must follow reimbursement requirements. If you were not provided an invoice, click here.
Below are the required components that must be included on each request:
1. Name of the Qualifying Provider
- Provider that offered the services or materials.
2. Scholarship Student's Full Legal Name
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The invoice must include the full, legal first and last name of the scholarship student(s).
- The student's full legal name may be in itemized line item OR at the top of the invoice.
3. Date(s) of Service
- Dates when the educational service was provided.
4. Invoice Date
- Date on which the invoice was created.
5. Itemized List of Scholarship Expenses
- A detailed description of each expense related to the educational service or material.
- The invoice may not include any items or services that are not an approved expense.
- If the item is prohibited, or if the pre-approval is required but not obtained, the invoice will be denied in ClassWallet.
6. Total Amount Due
- Clearly state the total amount that is due for the educational services or materials provided. Taxes and fees are included.
7. Shipping information
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Applies only to items being shipped.
- Name and address of the recipient.
Example Invoice Template
While Qualifying Service Providers can use their own invoice templates, they must ensure it includes the components listed above. Here is an example of what an invoice might look like:
Ensure that all invoices submitted for Utah Fits All Scholarship expenditures include all required details. This helps in processing the payment efficiently and without delays.