A receipt is a document given to a customer as proof of full or partial payment for items or services.
- When requesting reimbursement for education-related expenses, scholarship parents must submit clear and detailed receipts.
- Only items specific to education-related expenses qualify for reimbursement.
- A scholarship parent may only request reimbursement if their student’s account has been funded and contains sufficient funds.
- There is no limit to the number of requests for reimbursement a parent may file per day.
- Follow these guidelines to ensure your reimbursement request is processed smoothly.
- Click here to view YouTube Videos and step by step instructions on how to submit a receipt for reimbursement on the ClassWallet KnowledgeHub.
- *Please note: ClassWallet's KnowledgeHub articles are not specific to the Utah Fits All Scholarship Program. Some information may not be applicable to this program. Please refence the Help Center and UFA website for accurate information.
Reimbursement Receipt Requirements:
Also applicable to PAID invoices
1. Store/Merchant Name
- Name of the store/merchant where the purchase was made.
2. Purchase Date
- The date when the items or services were purchased.
3. Itemized List of Items/Services Purchased
- A detailed breakdown of each item purchased, including quantities and prices.
- For services, the scholarship students full legal name and date(s) when the educational service was provided must be included.
4. Total Amount Paid
- Clearly state the total amount that was paid for the educational services or materials provided. Taxes and fees are included.
5. Payment Method OR Billing Information
- The method of payment used (cash, check, card, etc.).
- The name and address of the payer.
6. Shipping Information
- Applies only to items being shipped.
- The name and address of the recipient.
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Combining Multiple Purchases:
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You can include multiple receipts in one reimbursement request, but they must be from the same store (either physical or online).
- This means if you have a receipt from purchases made at a Walmart store, and a receipt from purchases made from Walmart.com, they can be combined into one reimbursement transaction. This can save you time and effort.
- You may include up to 5 documents in one transaction.
- Ensure each receipt is scanned clearly and legibly.
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Submit the reimbursement request in ClassWallet according to the guidelines provided here.
- By following these guidelines, you can ensure your reimbursement request is processed efficiently.